Understood. Based on your responses, here’s a draft of a Privacy Policy for Teens Code Camp. Please remember this is a draft and should be reviewed by a legal professional for accuracy and completeness.
Teens Code Camp Privacy Policy
Effective Date: March 1, 2025
1. Introduction
Teens Code Camp (“we,” “us,” or “our”) is committed to protecting the privacy of our participants, their guardians, volunteers, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and protect personal information.
2. Information We Collect
We collect the following types of personal information:
- Participant Information:
- Name, age, date of birth
- Contact information (address, phone number, email address)
- Guardian information
- Learning progress data (attendance, assignment completion, LMS activity)
- Technical information (IP address, browser type, device information)
- Media files (photos, videos, with consent)
- Guardian Information:
- Name, contact information
- Consent information
- Website Visitor Information:
- IP address, browser type, device information
- Cookies and tracking data (see Section 6)
3. How We Collect Information
We collect personal information through:
- Online registration forms
- Video interviews
- Our learning management system (LMS)
- Website cookies and tracking technologies
- Direct communication (email, phone)
- Media file submissions.
4. Purposes of Collection and Use
We use personal information for the following purposes:
- Program registration and administration
- Communication with participants and guardians
- Tracking learning progress and attendance
- Improving our programs and services
- Website analytics and improvement
- Marketing and promotional activities (with consent, including social media)
- Compliance with legal obligations.
5. Disclosure of Personal Information
We may disclose personal information to:
- Service providers (CharityHost.org for hosting)
- Analytics providers (Google Analytics, Meta/Facebook tracking)
- Social media platforms (for marketing, with consent)
- Legal authorities, if required.
- Future tracking and advertising platforms.
6. Cookies and Tracking Technologies
We use cookies and third-party tracking technologies (Google Analytics, Meta) to collect information about website usage. You can manage your cookie preferences through your browser settings.
7. Data Security
We take reasonable measures to protect personal information, including:
- Secure servers (CharityHost.org)
- SSL encryption (Let’s Encrypt)
- Cloudflare protection
8. Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law.
9. Access and Correction
Guardians can request to access, correct, or delete their child’s personal information by contacting us through our website’s contact form.
10. Children’s Privacy
We obtain verifiable parental consent before collecting personal information from children under 18.
11. Media Files
We may request media files (photos, videos) from participants and guardians to showcase our impact. We will obtain explicit consent before using such media.
12. Online Learning Environments
Our online learning environments (Zoom, Google Meet, LMS) are private. Data shared within these platforms is subject to their respective privacy policies. We implement an honor system and will seek to implement future technical solutions to prevent the recording and sharing of private learning sessions.
13. Policy Updates
We may update this Privacy Policy from time to time. We will notify you of any material changes.
14. Contact Information
If you have any questions or concerns about this Privacy Policy, please contact us through our website’s contact form.